Essential MS Excel Shortcut Keys for Boosting Productivity
Microsoft Excel is one of the most widely used tools in the business world. Whether you're working in finance, HR, sales, operations, or analytics, chances are you're spending significant time navigating through spreadsheets. While Excel is packed with powerful features, knowing the right keyboard shortcuts can dramatically improve your efficiency and productivity.
At Jaro Education, we believe in empowering professionals with practica... moreEssential MS Excel Shortcut Keys for Boosting Productivity
Microsoft Excel is one of the most widely used tools in the business world. Whether you're working in finance, HR, sales, operations, or analytics, chances are you're spending significant time navigating through spreadsheets. While Excel is packed with powerful features, knowing the right keyboard shortcuts can dramatically improve your efficiency and productivity.
At Jaro Education, we believe in empowering professionals with practical skills that enhance their everyday work performance. In this article, we’ve curated a list of the most useful MS Excel shortcut keys that every professional should know.
Why Use Excel Shortcuts?
Using shortcut keys in Excel can help you:
Work faster and reduce time spent on repetitive tasks
Minimize dependency on mouse navigation
Increase focus and reduce fatigue during data-heavy tasks
Improve accuracy and workflow efficiency
Basic Excel Shortcut Keys
Action
Shortcut Key
New Workbook
Ctrl + N
Open Workbook
Ctrl + O
Save Workbook
Ctrl + S
Print File
Ctrl + P
Undo
Ctrl + Z
Redo
Ctrl + Y
Copy
Ctrl + C
Paste
Ctrl + V
Cut
Ctrl + X
Navigation Shortcuts
Action
Shortcut Key
Move to the beginning of a row
Home
Move to the beginning of a worksheet
Ctrl + Home
Move to the end of a worksheet
Ctrl + End
Move one cell right
Tab
Move to next worksheet
Ctrl + Page Down
Move to previous worksheet
Ctrl + Page Up
Data Entry and Formatting
Action
Shortcut Key
Edit active cell
F2
Insert current date
Ctrl + ;
Insert current time
Ctrl + Shift + ;
Fill down
Ctrl + D
Fill right
Ctrl + R
Bold text
Ctrl + B
Italic text
Ctrl + I
Underline text
Ctrl + U
Formula & Calculation Shortcuts
Action
Shortcut Key
Start a formula
=
Insert function
Shift + F3
Toggle absolute/relative references
F4
Calculate active worksheet
Shift + F9
AutoSum
Alt + =
Show formulas
Ctrl + ~
Data Management Shortcuts
Action
Shortcut Key
Sort data (ascending)
Alt + A + S + A
Sort data (descending)
Alt + A + S + D
Open filter menu
Alt + Down Arrow
Apply filter
Ctrl + Shift + L
Insert new row
Ctrl + Shift + +
Delete row/column
Ctrl + -
Tips to Remember Shortcuts Easily
Start by practicing 5 shortcuts a day.
Stick notes near your workstation until they become second nature.
Use cheat sheets during work for quick reference.
Apply shortcuts in real scenarios—editing reports, budgeting sheets, or data cleaning tasks.
How Jaro Education Helps
Jaro Education offers certified training programs and executive courses that emphasize not just theory but practical software tools, including Microsoft Excel. Through our learning platforms, learners gain access to hands-on assignments and expert guidance, preparing them for real-time challenges in data handling and analysis.
Conclusion
Mastering Excel shortcut keys is an investment in your productivity. Whether you're managing large data sets, creating reports, or building financial models, these shortcuts can save hours of manual work and make you more proficient in your role.
Stay ahead in your career with skill-based learning. Explore productivity and data courses with Jaro Education today.
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