Notarizing a document gives contracts and other papers an additional degree of security by requiring a witness to attest to the signer's identity. This witness attests that the signer is voluntarily signing the document and is aware of its contents.

Who are notaries and what does notarization entail?

An individual who performs notarizations, which are identity-based fraud prevention procedures, is known as a notary public. A notary public's responsibilities include verifying the identity of the signer, witnessing the signing of a legal document, and performing an unbiased assessment of the signer's mental capacity. Document Notarisation certify that they have carried out these very important tasks by signing the document and adding their notarial stamp or seal. These notarizations are thought of as legally valid, self-authenticating evidence that a document was properly signed.

Who is authorized to notarize a document?

The only individual permitted to notarize documents is a notary public. Because this is an official position within the state government, notaries public must be appointed, commissioned, or otherwise designated by a high ranking government official like the governor or secretary of state.

Customers can obtain notarial services from banks, and many bank employees are notaries public. Since oaths and affidavits must be notarized, lawyers and other members of the legal profession occasionally serve as notaries public as well.

How is a document notarized?

The core process for Document Notarisation comprises these steps: verifying the signer's identification, examining the signature, and stamping or sealing the signature. Before a document may be notarized, each signer must have a valid form of identification so that the notary can confirm their identities. After establishing their identities, the notary leads each signer through the document and observes them make each required signature, initial, or other mark. After all signatures have been confirmed, the notary stamps each signature produced by each signer with a unique stamp created particularly for them. The stamp contains the name of the notary, the name of the state in which they are a notary, and the date on which their tenure expires.

Many times, the notarization process has been done in person. It is necessary for everyone who will be signing to make time in their schedules to see the notary. On the day of the notarization, they must bring a paper copy of the document that needs to be notarized as well as any necessary identification.

Can a document be notarized online?

Most areas have amended their notary regulations to allow some form of online notarization. The procedures that can be utilized to finish this process are remote ink-signed notarization and remote online notarization. Once the notary receives the signed document through mail from the signer, they will notarize each signature with their official seal. After the notary has verified each signature, the document is mailed back to the signer.